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Marketplace

29 November 2016

Our free-to-use ordering system for goods and services is Marketplace. New suppliers will be requested to join upon their registration to trade with us.
 
The system is accessed online using a unique user ID and password which allows suppliers to receive and manage purchase orders, submit electronic invoices and report on their paid status. For suppliers that are new to the marketplace system, a supplier guide is available.
 
 

Benefits

Marketplace provides the following benefits:
 
    • An efficient purchase-to-pay process.
    • A single, scalable solution for suppliers of all sizes and capabilities.
    • Increased visibility with clear audit trails for all transactions.
    • Reduction in time spent on query resolution.
    • Improved relationships with ECC.
    • Multiple methods of electronic invoicing.
    • Removal of paper invoices and associated costs.
    • Reporting access on invoice history.

 

Electronic invoicing

The following e-invoicing methods are available for use.
 
Purchase Order Flip
Suppliers submit their invoices via Marketplace by logging in and converting (‘flipping’) existing purchase orders into e-invoices.
 
 
Manual XML
Suppliers are able to upload a file of electronic invoices, generated from their finance system, into Marketplace. The file must be in one of three accepted XML formats.
 
Automated XML
Also known as Automated Invoice Presentment, a supplier’s financial system is integrated with ours to allow automatic transmission of XML invoice files from one system to another.
 
(XML stands for Extensible Markup Language, which enables data to be provided in a specific file format.)
 
E-invoicing guidance
These videos offer guidance on how to submit a PO Flip e-invoice into Marketplace:
 
 

Payment methods

We make payments to suppliers using BACS, which credits payments direct to nominated bank accounts. As quoted in our terms and conditions, payments against invoices will only be made where a valid purchase order number is quoted. The purchase order number is supplied at the point of order.
 

IDeA: marketplace supplier guide

A user reference guide to the IDeA: Marketplace system, which is used by Essex County Council to manage supplier orders and invoicing electronically.