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Supplying the council

8 December 2017


How we work with suppliers has changed. We are now using a new suite of financial systems.

If we already pay you, you will receive an email from eccprod@essex-gov.net asking you to create an i-supplier account. Find out more.

If you have any questions, email AP.servicecentre@essex.gov.uk.
 
 Supplying the council
Essex County Council purchases a range of goods and services in support of its operation, and also for the delivery of high-quality services to Essex residents.
 
For the purposes of managing the purchase of goods and services, Essex County Council uses the term ‘procurement’ to mean the entirety of the acquisition process, from definition of initial need, through tendering, delivery, invoicing, payment and contract management.
 
The Essex County Council procurement process is underpinned by a number of guidance documents that clarify the aims and objectives of our procurement policies. These are regularly revised and updated, and provide an invaluable resource for all council suppliers and potential suppliers.

Tender opportunities

Every week we produce a summary of current opportunities to tender. If you are interested in participating in any of the opportunities listed, please ensure you are registered on the appropriate portal.

For companies new to the public sector, GOV.UK has provided a guide to tendering for public sector contracts.
 
You can also view the Council’s Modern Slavery Statement concerning the prevention of Slavery and Human Trafficking within the Council’s supply chains.

For any enquiries, email commercial.team@essex.gov.uk.

Opportunities for providers of care services

The council has recently launched the Care Provider Hub, a website aimed at providers of care in Essex.  The hub is a one-stop shop of useful information for businesses who are currently working with us, and those who may wish to supply services to us in the future.

Essex retailers and community equipment

The Council is keen to speak to retailers about supplying community equipment to residents for daily living such as bathing equipment and grab rails.
 

Sub-contracting opportunities

Essex County Council has outsourced a number of service areas to the private sector and these are therefore no longer delivered directly by the authority. However, there may be some opportunities for businesses to deliver Essex County Council services through sub-contracting to these major suppliers.
 

Property and facilities management

Essex County Council’s Property & Facilities Management services have been outsourced to Mitie Group. Mitie delivers the majority of these services directly, including cleaning, security, systems, catering and grounds maintenance. However, Mitie sub-contracts services such as lift maintenance, flooring and building construction.

 

To register your interest in working for the Mitie supply chain, complete the How to be a Supplier pre-qualification questionnaire on the Mitie supplier portal.

Construction

The majority of Essex County Council’s major capital investment projects are commissioned through the Essex Construction Framework.

 

Ten main contractors have been appointed to a 4-year framework agreement that will run until the end of February 2020. These main contractors may sub-contract elements of the build requirements. To register an interest in joining their supply chain, please check the commercial contact points.


Resourcing

Essex County Council’s Recruitment and Resourcing services have been outsourced to Capita Resourcing under a managed service agreement. This is operated for Essex County Council under the branding Working for Essex.

 

To register your interest in working for the Working for Essex supply chain, email emma.mansfield@capita.co.uk.

Highways and Transportation

With the exception of Passenger Transport services, the majority of the Highways and Transportation service has been outsourced to Ringway Jacobs.

 

If you are not already registered directly with Ringway Jacobs to deliver services in Essex then please send an e-mail with full details of the services that you wish to be considered for, together with company information and contact details to: info@ringwayjacobs.com.
 

Council’s ICT Standards and the Council’s Security Policy

Essex County Council (ECC) holds and processes personal information about the people of Essex, including the people who work with and on behalf of the Council.  Information is received from many sources, including other public agencies and is also produced as part of providing day to day services.
 
The policy details the minimum information handling standards that will apply to any contractor who undertakes business on behalf of the Council.
 
Any contractor who is successfully awarded a contract via a formal request for quotation or tender process shall be governed by the terms and conditions detailed in the formal agreement. Any formal agreement will include an information handling schedule.
 

Useful documents