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Become an Operator

13 February 2017

Tender Opportunities

Essex County Council provides various forms of transport for passengers travelling within Essex.

Many of these services are contracted out to private transport operators, and contract tender opportunities are available at various times throughout the year.
 
Essex County Council has an enhanced procedure for tendering transport contracts via online systems. To be able to tender for Home to School, social care and local bus transport opportunities you will need to register and complete the Accreditation & Enrolment process within our Dynamic Purchasing System (DPS).
This ensures safeguarding procedures are in place to protect children and vulnerable adults transported on these contracts.
If you wish to join the DPS you can do so by accessing the sproc.net website and select new supplier. You will then need to complete the registration process as well as the accreditation and enrolment questions.  
 
Tenders are only available online.
Information on Passenger Transport tenders that are using the supplier portal should be read in conjunction with the general guidelines for supplying council services.
If you wish to apply for a tender opportunity please visit our Supplier Portal.

To apply to become a transport operator via the Dynamic Purchasing System and carry out contracts on behalf of Essex County Council you need to complete a two-stage application process:
 
  • Set up a profile on Register on the Dynamic Purchasing SystemAriba  http://demand.sproc.net/Default
  • Complete the Accreditation and Enrolment process within the system

Information for Operators

The following information provided is essential for operators both old and new and will help you gain a better understanding of what is expected of you. It is advisable to read the following before applying.

Working for Essex on a school contract

Safeguarding & Safer Recruitment - What you need to know and do......
 
Safeguarding is a priority at Essex County Council and although we have safeguarding teams, we all have a role to play and anyone could find themselves in a position to help the most vulnerable members of our community and every employee or contractor working for Essex has a responsibility and a duty of care.
 
All organisations, particularly smaller contractors, may be less familiar or less experienced in working with the wider implications of safeguarding and how this relates to recruitment.
 
For many organisations recruitment is only one of many tasks they have to undertake with small numbers of staff, limited resources and without the support of a human resource department.
 
Our guidance is aimed at any contractor who wishes to undertake a contract for Home to School Transport.
 
The Passenger Transport Team’s intention is to be helpful to the broadest range of operators and support their efforts to make the recruitment practices and processes safer.
 
We have developed the safer recruitment guidance which contains a range of example documents forms and templates suitable for recruitment.
 

How do I recruit?

Please look at the following documents as part of our Recruitment and Employee Pack:
 

For any further advice

Please email Passenger.Transport@essex.gov.uk or contact the team on 0345 603 2200
Safeguarding.
 
Please consult the following documentation for safeguarding:
 
DBS application cost - DBS £44.00 + £18.00 admin (+ VAT on admin) = £65.60.
 
The Passenger Transport Commercial Team STC works with Operators to achieve a balanced approach regarding the acceptance of fully satisfactory enhanced DBS (Disclosure Barring Service, adults & children) checks issued by other recognised regulatory bodies.  In doing this Passenger Transport, Commercial Team does not compromise their current high standards of safeguarding and robust measures have been implemented.
 
If you have a member of staff who holds an enhanced DBS check that has been undertaken in the last 12 months by another regulatory body a portability application and declaration is submitted in order to allow them to work on Essex County Council transport contracts.
 
Please also refer to the Disclosure & Barring Service (DBS) update service, which lets applicants keep their DBS certificates up to date online and allows employers to check a certificate online. As long as Disclosure remains clean, no further application process is required. Registration lasts for 1 year and costs £13 per year, renewed annually.