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Become an Operator

5 December 2017

Tender Opportunities


Essex County Council provides various forms of transport for passengers travelling within Essex.

Many of these services are contracted out to private transport operators, and contract tender opportunities are available at various times throughout the year.

Essex County Council has an enhanced procedure for tendering transport contracts via online systems. To be able to tender for Home to School, Social Care and Local Bus transport opportunities you will need to register and complete the Accreditation & Enrolment process within our Dynamic Purchasing System (DPS).

This ensures safeguarding procedures are in place to protect children and vulnerable adults transported on these contracts.

If you wish to join the DPS you can do so by accessing the sproc.net website and select new supplier. You will then need to complete the registration process as well as the accreditation and enrolment questions. If you need support with the registration process please contact supplier.engagement@useadam.co.uk.
 
Tenders are only available online.

Information on Passenger Transport tenders that are using the supplier portal should be read in conjunction with the general guidelines for supplying council services.

To apply to become a transport operator via the Dynamic Purchasing System and carry out contracts on behalf of Essex County Council you need to complete a two-stage application process:
 
Set up a profile on Register on the Dynamic Purchasing System: demand.sproc.net/Default.

Complete the Accreditation and Enrolment process within the system.

Information for Operators

The following information provided is essential for operators both old and new and will help you gain a better understanding of what is expected by Essex County Council. It is advisable to read the following before Tendering for contracts.

Working for Essex on a school contract

Safeguarding and Safer Recruitment - What you need to know and do

Safeguarding is a priority at Essex County Council and although we have safeguarding teams, we all have a role to play and anyone could find themselves in a position to help the most vulnerable members of our community and every employee or contractor working for Essex has a responsibility and a duty of care. 

All organisations, particularly smaller contractors, may be less familiar or less experienced in working with the wider implications of safeguarding and how this relates to recruitment. 

For many organisations recruitment is only one of many tasks they have to undertake with small numbers of staff, limited resources and without the support of a human resource department. 

Our guidance is aimed at any contractor who wishes to undertake a contract for Home to School Transport and Social Care Transport. 

The Passenger Transport Team’s intention is to be helpful to the broadest range of operators and support their efforts to make the recruitment practices and processes safer.

We have developed the safer recruitment guidance which contains a range of example documents forms and templates suitable for recruitment.
 

For any further advice 

Please email Passenger.Transport@essex.gov.uk, alternatively please see our Team List for job roles and responsibilities within Passenger Transport.

If you have a member of staff who holds an enhanced DBS check that has been undertaken in the last three years by another regulatory body, Essex County Council require a signed declaration to be submitted in order to allow them to work on Essex County Council transport contracts, before commencement.

Information about Disclosure & Barring Service (DBS) checks can be found on the DBS website.

 
The online Disclosure and Barring Service (DBS) update service lets applicants keep their DBS certificates up to date online and allows employers to check a certificate online. As long as Disclosure remains clean, no further application process is required.