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You Are Hear Volunteers

25 May 2018

What service is being provided?

You are Hear: Volunteering opportunities

 

What personal data do we need from you?

Name and contact details,

Visual images personal appearance and behaviour,

Archiving in the public interest

 

What 'special types' of personal data do we need from you?

Physical and mental health

Offences (including alleged offences)

 

Who will be using your personal data?

The Data Controller is Essex County Council

The Data Protection Officer for Essex County Council can be contacted at dpo@essex.gov.uk.

 

What will it be used for and what gives us the right to ask for it and use it?

Service Delivery

Service Planning/Improvement

Research (using anonymised data only unless we specifically request your consent to use identifiable personal data)

 

If we cannot use your data you will be unable to volunteer and service provision will be impacted.

 

Our legal basis for using your personal data is Consent and Archiving in the public interest.

Our legal basis for using your special personal data is explicit consent

As we need your consent you may withdraw your consent at any time by contact us.

 

Who else might we share your data with?

We will not share your personal information with any third party.

 

Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?

No

 

How long will your data be kept?

We will stop using your data after the end of the Hear You Are project (July 2018)

Your data will be deleted 6 months after we stop using it.

 

Our use of your data will be subject to the following legal rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to have your personal data Erased
  • Your Right to Restrict our processing of your personal data
  • Your Right to Object to how we use your personal data

 

Our use of your 'special types' of data will be subject to the following legal rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to have your personal data Erased
  • Your Right to Restrict our processing of your personal data
  • Your Right to Object to how we use your personal data

 

Our use of your data for archiving purposes will be subject to the following legal rights;

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data
  • Your Right to Object to how we use your personal data

 

Visit the following links for more information about Privacy Law, our obligations and your Rights:

The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016

 

If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:

 

Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Emaildpo@essex.gov.uk
Phone Number0333 013 9824

 

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:

 

Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Formhttps://ico.org.uk/concerns/handling/
Phone Number0303 123 1113

 

For our full privacy notice:

http://www.essex.gov.uk/privacy-notices/Pages/Default.aspx