What service is being provided?
Adoption service provides information about the adoption process and support to adopters.
What personal data do we need from you?
Name and contact details
Date of birth
Case File Information
Lifestyle and social circumstances
Employment and education details
What 'special types' of personal data do we need from you?
Physical or mental health details
Racial or ethnic origin
Religious or other beliefs of a similar nature
Criminal proceedings, outcomes and sentences
Offences (including alleged offences)
Who will be using your personal data?
The Data Controller is Essex County Council
The Data Protection Officer for Essex County Council can be contacted at firstname.lastname@example.org.
Servelec is a Data Processor supporting this purpose through their system Mosaic
What will it be used for and what gives us the right to ask for it and use it?
Delivering this service to you
Planning and improving the service
Preventing or detecting of fraud or crime
Research – using only anonymised data unless we specifically ask for your consent
Our legal basis for using your personal data is “Legal Obligation"
Our legal basis for using your special personal data is “Health and Social Care Support"
Who else might we share your data with?
Essex Adoption Agency
Essex Adoption Panel and relevant social care employees
Adoption Medical Advisor
Other local authorities
Adoption agencies (including voluntary adoption agencies)
Department for Education
If you are receiving support from Childrens Social Care then the NHS may share your NHS number with us. This is so that the NHS and Childrens Social Care are using the same number to identify you whilst providing your care. By using the same number the NHS and Childrens Social Care can work together more closely to support you and your family.
We will use the NHS Number in an integrated care record system across a number of support services including GP's, hospitals, community matrons, district nurses and social care practitioners.
For more information see http://www.mycarerecord.org.uk/resources.
How long will your data be kept?
We will stop using your data when we stop delivering services to you and your family.
Your data will be deleted following a review after 100 years if you are approved as an adopter.
If you were unsuccessful or withdrew from the process your data will be deleted following a review after 5 years from when the case is closed.
Our use of your data will be subject to the following legal rights:
- Your Right to be Informed
- Your Right to Access your personal data
- Your Right for us to Rectify your personal data
- Your Right to Restrict our processing of your personal data
We may also receive personal information about you from others:
This is who is giving us your personal data:
Other local authorities
Link to a relevant other privacy notice
Visit the following links for more information about Privacy Law, our obligations and your Rights:
The ICO Guide to the General Data Protection Regulation 2016
The General Data Protection Regulation 2016
If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:
|Postal Address||Data Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH|
|Phone Number||0333 013 9824|
If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:
For our full privacy notice: