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You are currently in: Childrens

Children and Young People with Disabilities (CYPWD) and High Needs Funding

24 May 2018

What service is being provided?

0-25 years Children and Young People with Disabilities (CYPWD) core service and the High Needs Funding Team.


What personal data do we need from you?

Name and contact details

Date of birth

Case File Information

Employment and education details

Student and Pupil records

Financial details

Goods and Services

NHS number


What 'special types' of personal data do we need from you?

Physical or mental health details

Racial or ethnic origin

Religious or other beliefs of a similar nature

If you are receiving support from Childrens Social Care then the NHS may share your NHS number with us.  This is so that the NHS and Childrens Social Care are using the same number to identify you whilst providing your care.  By using the same number the NHS and Childrens Social Care can work together more closely to support you and your family.

We will use the NHS Number in an integrated care record system across a number of support services including GP's, hospitals, community matrons, district nurses and social care practitioners.

For more information see

Who will be using your personal data?

The Data Controller is Essex County Council

The Data Protection Officer for Essex County Council can be contacted at


Servelec is a Data Processor supporting this purpose


What will it be used for and what gives us the right to ask for it and use it?

Delivering this service to you

Planning and improving the service

Preventing or detecting of fraud or crime

Research – using only anonymised data unless we specifically ask for your consent.

If we cannot use your data we would be unable to appropriately offer advice and guidance/ unable to plan for future service development.


Our legal basis for using your personal data is under a legal obligation.

Our legal basis for using your special personal data is under Health and Social Care treatment and management.


Who else might we share your data with?

Social care teams

Other local authorities

Clinical Commissioning Groups (CCGs)

Further education providers


How long will your data be kept?

Your data will be deleted in line with Children Social Care retention after we stop using it, which is:

100 years for Adoption records, 75 years for Children Looked After records and 35 years in all other record types.


Our use of your data will be subject to the following legal rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data
  • Your Right to Object to how we use your personal data


Link to a relevant other privacy notice


Visit the following links for more information about Privacy Law, our obligations and your Rights:

The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016


If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:


Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Phone Number0333 013 9824


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:


Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Form
Phone Number0303 123 1113


For our full privacy notice: