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Occupational Therapy

18 May 2018

What service is being provided?

Children and Families - Occupational Therapy Service.

Our Occupational Therapists work with children and young people who have a substantial and long-term disability which makes day to day activities difficult.

We will visit you and your family at home to explore what activities are challenging and work with you to consider how things can be improved.

This might include

  • Other ways of managing an activity
  • Advice and information
  • Loan of specialist equipment for bathing, toileting, seating etc
  • Minor adaptations
  • Major adaptations
  • Advice on techniques or loan of equipment to support manual handling

Where we agree a major adaptation is required to improve independence and support care, we will discuss options for a Disabled Facilities Grant


What personal data do we need from you?


Name and contact details

Employment and education details

Case file information

Family details

Financial details

Lifestyle and social circumstances

Housing needs

NHS Number


What 'special types' of personal data do we need from you?


Physical or mental health details

Racial or ethnic origin

Religious or other beliefs of a similar nature

If you are receiving support from Childrens Social Care then the NHS may share your NHS number with us.  This is so that the NHS and Childrens Social Care are using the same number to identify you whilst providing your care.  By using the same number the NHS and Childrens Social Care can work together more closely to support you and your family.

We will use the NHS Number in an integrated care record system across a number of support services including GP's, hospitals, community matrons, district nurses and social care practitioners.

For more information see

Who will be using your personal data?


The Data Controller is Essex County Council


The Data Protection Officer for Essex County Council can be contacted at


Servelec is a Data Processor supporting this purpose through their system Mosaic.


What will it be used for and what gives us the right to ask for it and use it?


Delivering this service to you

Planning and improving the service

Preventing or detecting of fraud or crime

Research – using only anonymised data unless we specifically ask for your consent


If we cannot use your data we would be unable to appropriately offer intervention, advice and guidance/ unable to plan for future service development.


Our legal basis for using your personal data is under legal obligation.


Our legal basis for using your special personal data is under Health and Social Care Treatment and Management.

Chronically Sick and Disabled Act 1970; Care Act; Childrens Act 1989; Children and Families Act 2014 Housing and Regeneration Act.


Who else might we share your data with?


Essex County Council teams relevant to your service provision

Other local authorities

Clinical Commissioning Groups (CCGs)


How long will your data be kept?


We will stop using your data when we stop delivering services to you.


Your data will be deleted following a review after 35 years,  and for adopted children after 100 years.



Our use of your data will be subject to the following legal rights:


  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to have your personal data Erased
  • Your Right to Restrict our processing of your personal data


Link to a relevant other privacy notice


Visit the following links for more information about Privacy Law, our obligations and your Rights:


The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016


If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:


Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Phone Number0333 013 9824


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:


Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Form
Phone Number0303 123 1113


For our full privacy notice: