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You are currently in: Childrens

Residential - Short Breaks Service

18 May 2018

What service is being provided?

Residential Service – Short break respite care provision for children in Essex.

 

What personal data do we need from you?

 

Name and contact details

Family details

Lifestyle and social circumstances

Visual Images, Personal Appearance and Behaviour

Case File Information

NHS Number

 

What 'special types' of personal data do we need from you?

 

Physical or Mental Health Details

Racial or Ethnic Origin

Religious or other beliefs of a similar nature

 

Who will be using your personal data?

 

The Data Controller is Essex County Council

 

The Data Protection Officer for Essex County Council can be contacted at dpo@essex.gov.uk.

 

Servelec is a Data Processor supporting this purpose through the Mosaic social care case management system.

 

What will it be used for and what gives us the right to ask for it and use it?

 

Service Delivery

Service Planning/Improvement

Prevention or Detection of Fraud/Crime

Research (using anonymised data only unless we specifically request your consent to use identifiable personal data)

.

Our legal basis for using your personal data is “legal obligation".

S17 or S20 of the Children Act

Our legal basis' for using your special personal data are:

  • Health & Social care Treatment
  • Health & Social care management

 

Who else might we share your data with?

 

NHS Agencies (GPs, hospitals, ambulance)

Education Providers (with parents or person with parental responsibility prior permission)

Police (only in emergency circumstances)

ACL (for staff undertaking diplomas using anonymised case studies)

Use of your NHS Number in Children Social Care 

If you are receiving support from children social care then the NHS may share your NHS number with us.  This is so that the NHS and adult social care are using the same number to identify you whilst providing your care.  By using the same number we are able to work together to improve your care and support.

 

We will use this Number in an integrated care record system across a number of support services including GPs, hospitals, community matrons, district nurses and social care practitioners.

 

Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?

 

No

 

How long will your data be kept?

 

We will stop using your data after a resident leaves the service.

 

Your data will be deleted 35 years after we stop using it and after 100 years for adopted children.

 

Our use of your data will be subject to the following legal rights:

 

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data

 

We may also receive personal information about you from others:

 

This is who is giving us your personal data:

Family Members

NHS Agencies (GPs, Hospitals, Ambulance, Health Visitor)

Commissioned Support Providers

Police

Education Providers

Other Local Authorities

 

This is not a source of personal data open to anyone.

 

Link to a relevant other privacy notice

My Care Record - http://www.mycarerecord.org.uk/resources

Servelec (Mosaic) - https://www.servelecgroup.com/terms-of-use/

 

Visit the following links for more information about Privacy Law, our obligations and your Rights:

 

The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016

 

If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:

 

Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Emaildpo@essex.gov.uk
Phone Number0333 013 9824

 

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:

 

Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Formhttps://ico.org.uk/concerns/handling/
Phone Number0303 123 1113

 

For our full privacy notice:

http://www.essex.gov.uk/privacy-notices/Pages/Default.aspx