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24 May 2018

What service is being provided?

The Essex County Council Safeguarding Children Service contains the Local Authority Designated Officers (LADOs) who have a statutory responsibility for the management and oversight of cases where there are safeguarding concerns/allegations made against people who work or volunteer with children in any setting across Essex. In addition, the LADOs also undertake risk assessments as part of the Council's pre-employment checks where a DBS trace has been found; complete Vetting and Barring checks where the DBS request information on individuals who may need to be barred from working with children, and work with district council licensing authorities to ensure that all gambling and licences intending to sell alcohol consider the protection of children from harm.


What personal data do we need from you?

Name and contact details

Date of birth

Family details


Lifestyle and social circumstances

Case File Information


What 'special types' of personal data do we need from you?

Physical or Mental Health Details

Offences / allegations


Who will be using your personal data?

The Data Controller is Essex County Council

The Data Protection Officer for Essex County Council can be contacted at


Servelec is a Data Processor supporting this purpose through the Mosaic social care case management system.

  • Servelec through the Mosaic care case management system.
  • Vantage Technologies through the Sentinel system.


What will it be used for and what gives us the right to ask for it and use it?

Service Delivery

Service Planning/Improvement

Prevention or Detection of Fraud/Crime

Research (using anonymised data only unless we specifically request your consent to use identifiable personal data)


Our legal basis for using your personal data is under a legal obligation.


Our legal basis' for using your special personal data are Health and Social Care treatment and management.


Who else might we share your data with?

Health organisations

Education providers



Essex County Council's Childrens social care teams

Essex County Council's Adult social care teams

Third Sector/voluntary agencies

Other public bodies

Your employer


Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?



How long will your data be kept?

Your data will be deleted when you have reached normal retirement age or for a period of 10 years from the date of the allegation if that is longer.  Please see our data retention leaflet for further information:


Our use of your data will be subject to the following legal rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data


We may also receive personal information about you from others:

This is who is giving us your personal data:

Health agencies (including Health visitors)


Mental Health services



Other Local Authorities

Family Members


Your employer


This is not a source of personal data open to anyone.


Link to a relevant other privacy notice

My Care Record -

Servelec (Mosaic) -


Visit the following links for more information about Privacy Law, our obligations and your Rights:

The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016


If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:


Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Phone Number0333 013 9824


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:


Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Form
Phone Number0303 123 1113


For our full privacy notice: