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Wellbeing Service

17 May 2018

What service is being provided?

Wellbeing service, offering support to employees and external clients to manage health and wellbeing in the workplace and a counselling service.

What personal data do we need from you?

Name and Contact Details

Family Details

Employment and Education Details

Financial Details


What 'special types' of personal data do we need from you?

Racial or Ethnic Origin

Physical or Mental Health Details


Who will be using your personal data?


The Data Controller is Essex County Council


The Data Protection Officer for Essex County Council can be contacted at



What will it be used for and what gives us the right to ask for it and use it?


Delivering this service to you

Planning and improving the service

Preventing or detecting of fraud or crime

Research – using only anonymised data unless we specifically ask for your consent


If we cannot use your data you could not use this service.


Our legal basis for using your personal data is consent.


Our legal basis for using your special personal data is explicit consent.


As we need your consent you may withdraw your consent at any time by contact us.


Who else might we share your data with?


Third Party/Independent Doctor, but only with consent


Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?




How long will your data be kept?


Data is not used after the purpose for which it was collected is fulfilled, with the exception of legal requirements under COSHH and Asbestos, which is kept for 40 and 50 years respectively


Our use of your data will be subject to the following legal rights:



  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to have your personal data Erased
  • Your Right to Restrict our processing of your personal data
  • Your Right to Object to how we use your personal data


We may also receive personal information about you from others:


This is who is giving us your personal data:


Doctor/medical specialist/Consultant/Line Manager Referral


This is not a source of personal data open to anyone.


Visit the following links for more information about Privacy Law, our obligations and your Rights:


The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016


If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:


Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Phone Number0333 013 9824


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:


Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Form
Phone Number0303 123 1113


For our full privacy notice: