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HR Organisational Development and People

18 May 2018

What service is being provided?

Organisational Development and People providing an HR and organisational development service for Essex County Council and its employees.


What personal data do we need from you?

Name and contact details

Employment and education details

Family details

Lifestyle and social circumstances

Visual images, personal appearance and behaviour

Licenses or permits held

Business activities

Case file information


What 'special types' of personal data do we need from you?

Racial or ethnic origin

Physical or mental health details

Trade union membership

Political affiliation

Political opinions

Offences (including alleged offences)

Religious or other beliefs of a similar nature

Criminal proceedings, outcomes and sentences


Who will be using your personal data?


The Data Controller is Essex County Council


The Data Protection Officer for Essex County Council can be contacted at


Oracle Fujitsu is a Data Processor supporting this purpose.


What will it be used for and what gives us the right to ask for it and use it?


To provide human resource and organisational development services to Essex County Council and its employees.

Delivering this service to you

Planning and improving the service

Preventing or detecting of fraud or crime

Research – using only anonymised data unless we specifically ask for your consent

If we cannot use your data we could not fulfil our contractual obligations and you could not commence/continue employment with Essex County Council.


Our legal basis for using your personal data is under contract and legal obligation.


Our legal basis' for using your special types of personal data is under Employment law, Social Protection law, Establishment or defence of legal claims.


Who else might we share your data with?


Health Agencies

Commissioned Partners

Regulatory Bodies (eg HCPC, GTC)

Education Providers

Government Bodies

Trade Unions

Pension agencies


Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?




How long will your data be kept?


We will stop using your data after the employee leaves the authority.


Your data will be deleted 7 years after we stop using it.


Our use of your data will be subject to the following legal rights:


  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data


Link to a relevant other privacy notice