What service is being provided?
Organisational Development and People providing an HR and organisational development service for Essex County Council and its employees.
What personal data do we need from you?
Name and contact details
Employment and education details
Lifestyle and social circumstances
Visual images, personal appearance and behaviour
Licenses or permits held
Case file information
What 'special types' of personal data do we need from you?
Racial or ethnic origin
Physical or mental health details
Trade union membership
Offences (including alleged offences)
Religious or other beliefs of a similar nature
Criminal proceedings, outcomes and sentences
Who will be using your personal data?
The Data Controller is Essex County Council
The Data Protection Officer for Essex County Council can be contacted at firstname.lastname@example.org.
Oracle Fujitsu is a Data Processor supporting this purpose.
What will it be used for and what gives us the right to ask for it and use it?
To provide human resource and organisational development services to Essex County Council and its employees.
Delivering this service to you
Planning and improving the service
Preventing or detecting of fraud or crime
Research – using only anonymised data unless we specifically ask for your consent
If we cannot use your data we could not fulfil our contractual obligations and you could not commence/continue employment with Essex County Council.
Our legal basis for using your personal data is under contract and legal obligation.
Our legal basis' for using your special types of personal data is under Employment law, Social Protection law, Establishment or defence of legal claims.
Who else might we share your data with?
Regulatory Bodies (eg HCPC, GTC)
Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?
How long will your data be kept?
We will stop using your data after the employee leaves the authority.
Your data will be deleted 7 years after we stop using it.
Our use of your data will be subject to the following legal rights:
- Your Right to be Informed
- Your Right to Access your personal data
- Your Right for us to Rectify your personal data
- Your Right to Restrict our processing of your personal data
Link to a relevant other privacy notice https://www.oracle.com/uk/legal/privacy/marketing-cloud-data-cloud-privacy-policy.html