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HR Payroll for Schools

18 May 2018

What service is being provided?


HR Payroll, Contracts and Processing providing a service to school employees under a contract for payments and contracted services


What personal data do we need from you?


Name and contact details

Business Activities

Date of birth

Financial details

Employment and education details

National Insurance details

Family details

Licences or Permits held

Lifestyle and social circumstances


What 'special types' of personal data do we need from you?


Racial or ethnic origin

Trade union membership

Physical or mental health details

Religious or other beliefs of a similar nature


Who will be using your personal data?


The Data Controller is Essex County Council

The Data Protection Officer for Essex County Council can be contacted at


Oracle Fujitsu is a Data Processor supporting this purpose.


What will it be used for and what gives us the right to ask for it and use it?


To provide payment and contract services to Schools who buy into this service and their employees.

Service Delivery

Service Planning/Improvement

Prevention or Detection of Fraud/Crime


If we cannot use your data we could not fulfil our contractual obligations and you could not use Essex County Council's payroll services.


Our legal basis for using your personal data is 'Contract', and 'Legal obligation'


Our legal basis for using your sensitive personal data is Employment legislation.


Who else might we share your data with?


Her Majesty's Revenue and Customs (HMRC)

Essex Pension Service

Teachers Pension Service


Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?




How long will your data be kept?


We will stop using your data after the employee leaves the school.


Your data will be deleted 7 years after we stop using it.


Our use of your data will be subject to the following legal rights:


  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data


Link to a relevant other privacy notice


Visit the following links for more information about Privacy Law, our obligations and your Rights:


The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016


If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:


Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Phone Number0333 013 9824


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:


Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Form
Phone Number0303 123 1113


For our full privacy notice: