What service is being provided?
HR Payroll, Contracts and Processing providing a service to Essex County Council and its employees for payments and contracts.
What personal data do we need from you?
Name and contact details
Date of birth
Employment and education details
National Insurance details
Licences or Permits held
Lifestyle and social circumstances
What sensitive data do we need from you?
Racial or ethnic origin,
Trade union membership,
Physical or mental health details,
Religious or other beliefs of a similar nature
Who will be using your personal data?
The Data Controller is Essex County Council
The Data Protection Officer for Essex County Council can be contacted at firstname.lastname@example.org.
Oracle Fujitsu is a Data Processor supporting this purpose
What will it be used for and what gives us the right to ask for it and use it?
To provide payment and contract services to Essex County Council and its employees.
Delivering this service to you
Planning and improving the service
Preventing or detecting of fraud or crime
Research – using only anonymised data unless we specifically ask for your consent
If we cannot use your data we could not fulfil our contractual obligations and you could not commence/continue employment with Essex County Council.
Our legal basis for using your personal data is under contract and legal obligation.
Our legal basis for using your sensitive personal data is under employment law and substantial public interest.
Who else might we share your data with?
Essex Pension Service
Teachers Pension Service
How long will your data be kept?
We will stop using your data after you leave the authority.
Your data will be deleted 7 years after we stop using it.
Our use of your data will be subject to the following legal rights:
- Your Right to be Informed
- Your Right to Access your personal data
- Your Right for us to Rectify your personal data
- Your Right to Restrict our processing of your personal data
Link to a relevant other privacy notice
Visit the following links for more information about Privacy Law, our obligations and your Rights:
The ICO Guide to the General Data Protection Regulation 2016
The General Data Protection Regulation 2016
If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:
|Postal Address||Data Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH|
|Phone Number||0333 013 9824|
If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:
For our full privacy notice: