What service is being provided?
Vehicle Lease Management – Car Provision Scheme.
This service provides vehicle lease management for ECC staff for the Car Provision scheme which allows the use of a vehicle for 3 year or short term hires for business trips
What personal data do we need from you?
Name and Contact Details
Employment and Education Details
Driving License Details
What 'special types' of personal data do we need from you?
Offences (including alleged offences)
Physical or Mental Health details
Who will be using your personal data?
The Data Controller is Essex County Council
The Data Protection Officer for Essex County Council can be contacted at firstname.lastname@example.org.
The Vehicle Provider is a Data Processor supporting this purpose with the delivery of the vehicle.
What will it be used for and what gives us the right to ask for it and use it?
Prevention or Detection of Fraud/Crime
If we cannot use your data you would not be able to lease/hire a vehicle
Our legal basis for using your personal data is under your Consent.
You may withdraw your consent at any time by contacting us
Who else might we share your data with?
Her Majesty's Revenue and Customs (HMRC)
Vehicle Provider (only the name and contact details)
Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?
How long will your data be kept?
We will stop using your data once the lease/hire car is returned.
Your data will be kept for taxation purposes and deleted after 7 years for Lease vehicles.
Your data will be deleted after 1 year for Hire vehicles.
Our use of your data will be subject to the following legal rights:
- Your Right to be Informed
- Your Right to Access your personal data
- Your Right for us to Rectify your personal data
- Your Right to have your personal data Erased
- Your Right to Restrict our processing of your personal data
- Your Right to Object to how we use your personal data
Visit the following links for more information about Privacy Law, our obligations and your Rights:
The ICO Guide to the General Data Protection Regulation 2016
The General Data Protection Regulation 2016
If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:
|Postal Address||Data Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH|
|Phone Number||0333 013 9824|
If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:
For our full privacy notice: