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Vehicle Lease Management – Car Provision Scheme

24 May 2018

What service is being provided?

Vehicle Lease Management – Car Provision Scheme.

This service provides vehicle lease management for ECC staff for the Car Provision scheme which allows the use of a vehicle for 3 year or short term hires for business trips                                                                                                                                     

What personal data do we need from you?

Name and Contact Details

Employment and Education Details

Driving License Details

What 'special types' of personal data do we need from you?

Offences (including alleged offences)

Physical or Mental Health details             


Who will be using your personal data?

The Data Controller is Essex County Council


The Data Protection Officer for Essex County Council can be contacted at


The Vehicle Provider is a Data Processor supporting this purpose with the delivery of the vehicle.


What will it be used for and what gives us the right to ask for it and use it?


Service Delivery

Service Planning/Improvement

Prevention or Detection of Fraud/Crime             


If we cannot use your data you would not be able to lease/hire a vehicle   

Our legal basis for using your personal data is under your Consent.                        


You may withdraw your consent at any time by contacting us                                                                                                

Who else might we share your data with?




Her Majesty's Revenue and Customs (HMRC)

Vehicle Provider (only the name and contact details)


Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?



How long will your data be kept?

We will stop using your data once the lease/hire car is returned.                              

Your data will be kept for taxation purposes and deleted after 7 years for Lease vehicles.

Your data will be deleted after 1 year for Hire vehicles.                                                                                                                                  

Our use of your data will be subject to the following legal rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to have your personal data Erased
  • Your Right to Restrict our processing of your personal data
  • Your Right to Object to how we use your personal data


Visit the following links for more information about Privacy Law, our obligations and your Rights:


The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016


If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:


Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Phone Number0333 013 9824


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:


Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Form
Phone Number0303 123 1113


For our full privacy notice: