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Essex Music Service

24 May 2018

What service is being provided?

Essex Music Service

Essex Music Services provide individual and group music tuition to 5-18 year olds through in-school or music school environments via more than 300 peripatetic music tutors. We also offer projects, workshops and curriculum support to schools.  We offer discounts for low income families and looked after children.


What personal data do we need from you?

Name and contact details

Family details

Financial details

Student and pupil records

Visual image


What 'special types' of personal data do we need from you?

Physical or mental health details


Who will be using your personal data?

The Data Controller is Essex County Council

The Data Protection Officer for Essex County Council can be contacted at


What will it be used for and what gives us the right to ask for it and use it?

Delivering this service to you

Planning and improving the service

Research – using only anonymised data unless we specifically ask for your consent


If we cannot use your data we would not know which children to teach and their age/ability/special needs to determine the most appropriate teacher. Financial circumstances are only collected from those families wishing to apply for a tuition discount.


Our legal basis for using your personal data is under our legitimate interest to deliver music tuition service to those parents requesting it on behalf of their children


Our legal basis for using your special personal data is “Substantial public interest".


Who else might we share your data with?

Music tutors

Your school

Companies who manage ensemble tours where appropriate

The Arts Council


How long will your data be kept?

We will stop using your data when you are no longer receiving our services.

Your data will be deleted 2 years after we stop using it.


Our use of your data will be subject to the following legal rights:


For Personal Information

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to have your information erased
  • Your Right to Restrict our processing of your personal data
  • Your Right to object to the processing of your personal data


We are also provided with personal information about you by your school


Visit the following links for more information about Privacy Law, our obligations and your Rights:


The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016


If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:


Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Phone Number0333 013 9824


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:


Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Form
Phone Number0303 123 1113


For our full privacy notice: