Skip Ribbon Commands
Skip to main content

You are currently in: Education

Specialist Teacher and Preschool service

18 May 2018

What service is being provided?

Specialist Teaching and Preschool Service (STPS)

The STPS Service provides specialist education support and outreach services by working with others, in education settings and with families to build capacity to meet the needs of children and young people with Special Educational Needs and Disabilities.


What personal data do we need from you?




Relationship Information

Contact Details

Education Information

Child in Care information

NHS number

Other agencies involved


What 'special types' of personal data do we need from you?


Physical or mental health details

Special Educational Needs


Who will be using your personal data?


The Data Controller is Essex County Council


The Data Processors supporting this purpose are Capita One (system)


The Data Protection Officer for Essex County Council can be contacted at


What will it be used for and what gives us the right to ask for it and use it?


Delivering this service to you

Planning and improving the service

Preventing or detecting of fraud or crime

Research – using only anonymised data unless we specifically ask for your consent


If we cannot use your data we would be unable to complete our statutory responsibility under the Children and Family Act 2014.


Our legal basis for using your personal data is “Legal Obligation".

Our legal basis for using your special personal data is “Substantial public interest".


Who else might we share your data with?


Health agencies and providers

Education Providers

Childcare Providers

Judicial Agencies

Other Education Teams

Department for Education

National Organisations (such as NATSIP)

Alternative Education Providers

Educational Psychology Service

Statutory Assessment Service

Child and Adolescent Mental Health Service

Missing Educational and Employment Service

SEN Tribunal Office

Use of your NHS number in education

If you are receiving education then the NHS may share your NHS number with the local authority.

This is so the NHS and the local authority are using the same number to identify you while providing your education.

By using the same number the NHS and the local authority can work together more closely to improve your education and support.

We'll use this number in an integrated care record system across a number of support services including GPs, hospitals, community matrons, district nurses and social care practitioners.

It will also be shared with statutory education services for the provision of targeted education for children and young people.

If you want to opt-out from the use of your NHS number for education purposes, please talk with your social worker, or by contacting us on 0345 603 7630 or email:


How long will your data be kept?


We will stop using your data one year after you no longer require our services

Your data will be deleted 35 years after we stop using it.


Our use of your data will be subject to the following legal rights:


  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data


As you are not giving your data directly to us:


This is who is giving us your personal data:


Preschool settings,


FE settings,

Health colleagues


Link to a relevant other privacy notice

My Care Record -

Capita -


Visit the following links for more information about Privacy Law, our obligations and your Rights:


The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016


If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:


Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Phone Number0333 013 9824


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:


Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Form
Phone Number0303 123 1113


For our full privacy notice: