What service is being provided?
Virtual Schools Service
We have a statutory duty to promote the education of children looked after (CLA) and previously looked after.
What personal data do we need from you?
Name and contact details
Date of birth
Employment and Education details
Unique Pupil Number
Unique Learner Number
Student and Pupil records
What 'special types' of personal data do we need from you?
Racial or ethnic origin
Offences (including alleged offences)
Criminal proceedings, outcomes and sentences
Physical and mental health
Who will be using your personal data?
The Data Controller is Essex County Council
The Data Processors supporting this purpose are:
Capita One (system)
Welfare Call (LAC) Ltd (system)
EES for Schools (CLA Tracker/Target Tracker),
National Consortium of Examination Results (NCER)
Fischer Family Trust (FFT).
The Data Protection Officer for Essex County Council can be contacted at firstname.lastname@example.org.
What will it be used for and what gives us the right to ask for it and use it?
Delivering this service to you
Planning and improving the service
Preventing or detecting of fraud or crime
Research – using only anonymised data unless we specifically ask for your consent
If we cannot use your data we would be unable to fulfil our statutory responsibilities under the Children and Families Act 2014.
Our legal basis for using your personal data is “Legal Obligation".
Our legal basis for using your special personal data is “Substantial public interest" and “Heath and Social Care"
Who else might we share your data with?
How long will your data be kept?
We will stop using your data when you are no longer looked after by us or when you turn 18.
Your data will be deleted 75 years after we stop using it.
Our use of your data will be subject to the following legal rights:
- Your Right to be Informed
- Your Right to Access your personal data
- Your Right for us to Rectify your personal data
- Your Right to Restrict our processing of your personal data
As you are not giving your data directly to us:
This is who is giving us your personal data:
Children's Social Care; schools
Link to a relevant other privacy notices
Servelec - https://www.servelecgroup.com/terms-of-use/
Capita - http://capita-dss-crm-privacy.co.uk/
Welfare Call (LAC) Ltd - https://www.welfarecall.com/privacy-policy/
EES - http://www.eesforschools.org/privacy-policy
NCER - https://www.ncer.org/PublicResources/PrivacyPolicy.aspx
Fischer Family Trust - https://fft.org.uk/privacy-policy/
Visit the following links for more information about Privacy Law, our obligations and your Rights:
The ICO Guide to the General Data Protection Regulation 2016
The General Data Protection Regulation 2016
If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:
|Postal Address||Data Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH|
|Phone Number||0333 013 9824|
If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:
For our full privacy notice: