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Birth Registration

25 May 2018

What service is being provided?

Birth registrations


What personal data do we need from you?

For birth registration including stillbirth:

Registration district and sub district of birth

Entry number, date and place of birth

Name and surname


Name, surname and occupation of father (if recorded)

Name, surname and occupation of mother

Usual address

Name, surname and usual address of the informant (if not the mother or father)


For live birth registration:

Age of mother

Age of father or parent (if registered)

No. of previous children

Date of marriage or civil partnership of parents (if appropriate)

Whether the mother had any marriage or civil partnership before that date


Who will be using your personal data?

The Data Controller is Essex County Council

The Data Protection Officer for Essex County Council can be contacted at


The General Register Office and Stopford (as a supplier of our systems) are Data Processors supporting this purpose


What will it be used for and what gives us the right to ask for it and use it?

To maintain a register of births

Service delivery

Planning and improving registration services

Preventing or detecting of fraud or crime

Research using anonymised personal data.  If we wish to use your identifiable personal data we will seek your permission.


If we cannot use your data ECC would be unable to meet our statutory duties.


Our legal basis for using your personal data is:

Under a legal obligation, in line with the following legislation:

S1 Births and Deaths Registration Act 1953

Regulation 7 Registration of Births and Deaths Regulations 1987

S1 Population Statistics Act 1938

Necessary for a task in the public interest for employment details only.


Who else might we share your data with?

Office of National Statistics

Spanish Authorities (If either parent is a Spanish national)

Police (Only for the purposes of preventing or detecting crime or fraud)

Department of Work and Pensions (Only for the purposes of preventing or detecting crime or fraud)

Children and Families Hub and Essex Social Care Direct (For safeguarding purposes)


Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?



How long will your data be kept?

Your data is kept indefinitely on the register.


Our use of your data will be subject to the following legal rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data
  • Your Right to Object to how we use your personal data (For employment information only)


Visit the following links for more information about Privacy Law, our obligations and your Rights:

The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016


If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:


Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Phone Number0333 013 9824


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:


Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Form
Phone Number0303 123 1113


For our full privacy notice: