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Essex Legal Services – Employment

18 May 2018

What service is being provided?

Employment Services - working for the service areas to supply advice and support regarding legal matters surrounding employment.                                                                                                                                    

What personal data do we need from you?

Name and Contact Details                                    

Case File information                                             

Lifestyle and Social Circumstances                                            

Employment and Education Details                                            

Family Details                                              

Goods and Services                                               

Financial Details                                         

Visual images, Personal Appearance and Behaviour                                      

Licenses or Permits held

Business Activities             

 

What sensitive data do we need from you?

Physical or Mental Health details                                     

Racial or Ethnic origin                                           

Trade Union membership                                     

Political Affiliation                                       

Political Opinions                                        

Offences (including alleged offences)                                        

Religious or other beliefs of a similar nature                                          

Criminal proceedings, outcomes and sentences                                                                                              

Who will be using your personal data?

 

The Data Controller is Essex County Council

The Data Protection Officer for Essex County Council can be contacted at dpo@essex.gov.uk.

 

What will it be used for and what gives us the right to ask for it and use it?

Service Delivery

Service Planning/Improvement

Prevention or Detection of Fraud/Crime

Research (using anonymised data only unless we specifically request your consent to use identifiable personal data)

                       

If we cannot use your data we could not provide legal advice and support to the authority.

 

Our legal basis for using your personal data is under a legal obligation.

 

Our legal basis for using your sensitive personal data is 'Employment law' and Substantial Public Interest

 

Who else might we share your data with?

Judicial Agencies e.g. Courts

Human Resources

Commissioned Partners

The employee or their representative

 

How long will your data be kept?

We will stop using your data after when the case is completed.

 

Your data will be deleted 12 years after we stop using it.

 

Our use of your data will be subject to the following legal rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data

 

Visit the following links for more information about Privacy Law, our obligations and your Rights:

 

The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016

 

If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:

 

Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Emaildpo@essex.gov.uk
Phone Number0333 013 9824

 

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:

 

Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Formhttps://ico.org.uk/concerns/handling/
Phone Number0303 123 1113

 

For our full privacy notice:

http://www.essex.gov.uk/privacy-notices/Pages/Default.aspx