What service is being provided?
IGS offer a traded service to schools to provide information governance advice and support. We also offer a named Data Protection Officer to schools under contract.
What personal data do we need from you?
Name and Contact Details
Lifestyle and Social Circumstances
Employment and Education Details
Student and Pupil records
Case File information
What 'special types' of personal data do we need from you?
Physical or Mental Health details
Offences (including alleged offences)
Criminal proceedings, outcomes and sentences
Who will be using your personal data?
The Data Controller is Essex County Council
The Data Protection Officer for Essex County Council can be contacted at firstname.lastname@example.org.
What will it be used for and what gives us the right to ask for it and use it?
The information will be used to deliver a traded service under a contract and may also be used for service planning and improvement.
If we cannot use your data we could not fulfil our contractual obligations or provide a service.
Our legal basis for using your personal data is under a contract.
Our legal basis for using your sensitive personal data is under a substantial public interest.
Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?
How long will your data be kept?
We will stop using your data when the service is completed.
Information provided to us for service delivery will be retained for two years, financial information will be held for 6 years after the conclusion of the financial transactions
Our use of your data will be subject to the following legal rights:
- Your Right to be Informed
- Your Right to Access your personal data
- Your Right for us to Rectify your personal data
- Your Right to Restrict our processing of your personal data
- Your Right to Erasure of your personal data (in line with our contracted terms)
Visit the following links for more information about Privacy Law, our obligations and your Rights:
The ICO Guide to the General Data Protection Regulation 2016
The General Data Protection Regulation 2016
If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:
|Postal Address||Data Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH|
|Phone Number||0333 013 9824|
If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:
For our full privacy notice: