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Information Governance Team

18 May 2018

What service is being provided?

Information Governance provide advice and support to Essex County Council employees. They also investigate security incidents within Essex County Council and Data Protection Complaints made by the general public.

 

What personal data do we need from you?

Name and Contact Details                                    

Family Details                                              

Lifestyle and Social Circumstances                                            

Employment and Education Details                                            

Student and Pupil records                                     

Case File information                                             

Goods and Services                                               

Business Activities                                                                                     

                                                                                               

What 'special types' of personal data do we need from you?

Physical or Mental Health details                                     

Offences (including alleged offences)                                        

Criminal proceedings, outcomes and sentences                                              

Trade Union membership                                                                                                                                                                                     

Who will be using your personal data?

The Data Controller is Essex County Council

 

The Data Protection Officer for Essex County Council can be contacted at dpo@essex.gov.uk.

 

Mosaic (Servelec), Supportworks (Hornbill) and Respond (Aptean) are our Data Processors providing technology to support this purpose

Please see the below links for their Privacy Notices:

https://www.servelecgroup.com/terms-of-use/

https://www.hornbill.com/privacy-policy/

http://www.aptean.com/privacy-statement

 

What will it be used for and what gives us the right to ask for it and use it?

The information will be used to deliver advice and support to the authority and to investigate data protection complaints for the general public and may also be used for service planning and improvement and the prevention and detection of crime and fraud

If we cannot use your data we could not provide a service.

Our legal basis for using your personal data is necessary for a task in the public interest and under a legal obligation.

Our legal basis for using your sensitive personal data is under a substantial public  interest and the establishment or defence of legal claims.

 

Who else might we share your data with?

Police

Other Local Authorities

Contracted suppliers

Regulatory bodies

 

Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?

No

 

How long will your data be kept?

 

We will stop using your data when the service is completed.                                     

Your data will be deleted 5 years after last contact                                                      

 

Our use of your data will be subject to the following legal rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data

 

Visit the following links for more information about Privacy Law, our obligations and your Rights:

 

The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016

 

If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:

 

Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Emaildpo@essex.gov.uk
Phone Number0333 013 9824

 

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:

 

Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Formhttps://ico.org.uk/concerns/handling/
Phone Number0303 123 1113

 

For our full privacy notice:

http://www.essex.gov.uk/privacy-notices/Pages/Default.aspx