Privacy: Covid-19 vaccines for Essex County Council frontline workers

This privacy notice is designed to help Essex County Council's frontline care staff understand how we use their personal information in the Covid-19 vaccination programme.

Part of the national response to the Covid-19 pandemic is recording the details of who has been vaccinated against Covid-19 and when. Normally, vaccines are given in GP settings.

However, with Covid-19, vaccinations will be done in a variety of care settings and for most social care staff will be managed by lead vaccination providers on behalf of local health and care organisations.

This is a voluntary programme and it remains the choice of the individual whether to have the vaccine. If you choose to get a vaccine, we need to be able to share staff details with the lead providers to ensure all staff are given the chance to receive their vaccination as part of the early cohort. We must record the details of the vaccination and share that to your GP, so your health records are kept up to date.

What personal information will be shared?

We only collect and share the minimum personal information required to deliver this programme.

We may use some or all of the following information:

  • full name
  • date of birth
  • home address
  • GP's name and address
  • contact number
  • email address

Who will we share this information with?

We will share information with health service providers such as GPs and lead vaccination providers working on behalf of local health and care organisations.

How long will we keep this information for?

The personal information will only be held as long as directed by the Department of Health and Social Care (DoHSC).

Read GOV.UK's Coronavirus COVID-19 notice for more information.

What is the legal basis for our use of your personal information?

Under GDPR, the lawful basis for processing this data is found at articles:

6(1)(c) Processing is necessary for compliance with a legal obligation to which the controller is subject,

6(1)(e) Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller,


9(2)(h) Processing is necessary for the purposes of the provision of health or social care or treatment.

Your rights

The law gives you a number of rights to control what personal information is used by us and how it is used by us.

You can obtain further information about these rights from the Information Commissioner’s Office.

You also have the right to lodge a complaint in relation to this summary notice, the full privacy notice or our processing activities with the Information Commissioner’s Office.

Information Commissioner's Office

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Telephone: 0303 123 1113 (local rate) or 01625 545745 (national rate)

Contact us

If you wish to exercise any of these rights, you can contact our Data Protection Officer.

Data Protection Officer

Telephone: 0345 743 0430 (ask to speak to the Information Governance Team)

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