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Coroners Service

1 August 2018

What service is being provided?

The Coroner’s service investigates deaths that appear to be sudden and of unknown cause; unnatural or due to violence or occur in legal custody. It is the responsibility of the coroner to make enquiries to establish who the deceased was; when and where they died and how they died.

What personal data do we need from you?

  • Name
  • Contact details
  • Family details
  • Health details, lifestyle and social circumstances

Who will be using your personal data?

The Data Controllers are Chief Coroner for Essex (Ministry of Justice) for personal data processed for judicial functions and Essex County Council for administrative functions.

What will it be used for and what gives us the right to ask for it and use it?

To investigate deaths and to contact bereaved families.

If we cannot use your data we will be unable to carry out our legal obligations.

Our legal basis’ for using your personal data is ’Legal obligation’, ‘Necessary for a task in the public interest’ and ‘Judicial Acts’

Who else might we share your data with?

  • Police
  • Health Agencies
  • Judicial agencies

Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?

No.

How long will your data be kept?

We will stop using your data after the case is closed.

Your data will be deleted 15 years after last action for deaths which do not proceed to an inquest, 2 years after last action for information relating to Treasure inquests and will be held in permanent form for information relating to deaths which proceed to an inquest. This will then be transferred to Essex Records Office to archive.

Our use of your data will be subject to the following legal rights:

For data processed under a legal obligation you will have the following rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data

For data processed under a Task in the Public Interest you will have the following rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data
  • Your Right to Object to the processing of your personal data

For data processed under Judicial Acts you will have the following rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data

Visit the following links for more information about Privacy Law, our obligations and your rights

If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer

  • Postal address: Data Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
  • Email: dpo@essex.gov.uk
  • Phone number 03457 430430

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office

  • Postal address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
  • Online form
  • Phone number: 0303 123 1113

View our full privacy notice.