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18 May 2018

What service is being provided?

eDBS service providing DBS checks for employment and pre-employment contracts.


What personal data do we need from you?

Name and contact details

Employment and Education Details

Family details

Licenses or permits held


What sensitive personal data do we need from you?

Offences (including alleged offences)

Criminal proceedings

Outcomes and sentences


Who will be using your personal data?


The Data Controller is Essex County Council


The Data Protection Officer for Essex County Council can be contacted at


Atlantic Data is a Data Processor supporting this purpose.


What will it be used for and what gives us the right to ask for it and use it?


To provide DBS checks for applicants and employees to assess their employment suitability.


If we cannot use your data you could not commence/retain employment for the authority.


Our legal basis' for using your personal data are 'Legal obligation and Contract'.


Our legal basis for using your sensitive personal data is 'Employment, Social Security & Social Protection'.


Who else might we share your data with?


Disclosure & Barring Service


Home Office for immigration purposes

Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?



How long will your data be kept?


We will stop using your data after your employment has ended.


Your data will be deleted 25 years after we stop using it.


Our use of your data will be subject to the following legal rights:


  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data


Visit the following links for more information about Privacy Law, our obligations and your Rights:


The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016


If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:


Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Phone Number0333 013 9824


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:


Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Form
Phone Number0303 123 1113


For our full privacy notice: