What service is being provided?
HR Payroll, Contracts and Processing providing a service to school employees under a contract for payments and contracted services
What personal data do we need from you?
Name and contact details
Date of birth
Employment and education details
National Insurance details
Licences or Permits held
Lifestyle and social circumstances
What 'special types' of personal data do we need from you?
Racial or ethnic origin
Trade union membership
Physical or mental health details
Religious or other beliefs of a similar nature
Who will be using your personal data?
The Data Controller is Essex County Council
The Data Protection Officer for Essex County Council can be contacted at email@example.com.
Oracle Fujitsu is a Data Processor supporting this purpose.
What will it be used for and what gives us the right to ask for it and use it?
To provide payment and contract services to Schools who buy into this service and their employees.
Prevention or Detection of Fraud/Crime
If we cannot use your data we could not fulfil our contractual obligations and you could not use Essex County Council's payroll services.
Our legal basis for using your personal data is 'Contract', and 'Legal obligation'
Our legal basis for using your sensitive personal data is Employment legislation.
Who else might we share your data with?
Her Majesty's Revenue and Customs (HMRC)
Essex Pension Service
Teachers Pension Service
Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?
How long will your data be kept?
We will stop using your data after the employee leaves the school.
Your data will be deleted 7 years after we stop using it.
Our use of your data will be subject to the following legal rights:
- Your Right to be Informed
- Your Right to Access your personal data
- Your Right for us to Rectify your personal data
- Your Right to Restrict our processing of your personal data
Link to a relevant other privacy notice https://www.oracle.com/uk/legal/privacy/marketing-cloud-data-cloud-privacy-policy.html
Visit the following links for more information about Privacy Law, our obligations and your Rights:
The ICO Guide to the General Data Protection Regulation 2016
The General Data Protection Regulation 2016
If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:
|Postal Address||Data Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH|
|Phone Number||0333 013 9824|
If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:
For our full privacy notice: