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18 May 2018

What service is being provided?

Partnerships: Events and Communications Management

What personal data do we need from you?

Name and Contact Details (including email address)

What ‘special types’ of personal data do we need from you?

Dietary requirements and accessibility needs to support Events Management

Who will be using your personal data?

The Data Controller is Essex County Council

The Data Protection Officer for Essex County Council can be contacted at:

The Data Processor(s) supporting this purpose are:

Events Management Software providers

What will it be used for and what gives us the right to ask for it and use it?

To transform how we work together with the many, different communities, groups and businesses of Essex to collaborate across the whole system to plan our future and tackle disadvantage and inequality.

If we cannot use your data:

We would not be able to invite you to partnership events, update you on Essex Partners news, and delivery of key programmes including The Future of Essex, Essex Data and Leading Greater Essex. 

Our legal basis for using your personal data is:

Necessary for a task in the public interest

Our legal basis for using your special personal data is:

Explicit Consent (for Events Management)

As we need your consent you may withdraw your consent at any time by contacting us.

Who else might we share your data with?

Other organisations involved in partnership working

Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?

Yes, in the United States, but under the safeguards of the US:EU Privacy Shield Agreement

How long will your data be kept?

We will stop using your data after:

Events Management: Once the event activities have been completed

Mailing List: When you let us know that you no longer wish to participate

After we stop using it, your data will be deleted after:

Events Management: Immediately

Mailing List: Immediately

Our use of your data will be subject to the following legal rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to have your personal data Erased
  • Your Right to Restrict our processing of your personal data
  • Your Right to Data Portability
  • Your Right to Object to how we use your personal data

Visit the following links for more information about Privacy Law, our obligations and your Rights:


The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016


If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:


Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Phone Number0333 013 9824


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:


Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Form
Phone Number0303 123 1113


For our full privacy notice: