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How long will we keep your personal information?

13 February 2019

We will only use your personal information whilst delivering the service to you and to deal with any questions or complaints that we may receive about this, unless the law requires us to keep it for a longer period. In practice, this means that your personal information may be retained for:

  • Business Continuity
    We will stop using your personal information after one year. Records relating to a major event may be held indefinitely historical public archiving purposes otherwise the data will be deleted immediately after we stop using it
  • Corporate Health and Safety
    We will stop using your personal information after your case concludes and it is deleted after five years
  • Electronic Disclosure and Barring
    We will stop using your personal information when your employment ends, and delete it after 25 years
  • Elected Members
    Your personal information will be maintained indefinitely and become part of the permanent and historical public records of Essex County Council that may be accessed by the public through the Essex Record Office
  • Essex Pensions
    We will stop using your data after you (or any beneficiary who receives benefits after your death) cease to be entitled to benefits from the Fund.  Your data will be deleted 15 years or once the administrator deems that the data is no longer needed for the purpose of exercising or defending a legal claim
  • Organisational Development and People
    We will stop using your personal information when your employment ends, and delete it after seven years, or where an eDBS is required for 25 years
  • Recruitment, Payroll, Contracts and Processing
    We will stop using your personal information when your employment ends, and delete it after seven years
  • Leadership and Talent
    We will stop using your personal information when your employment ends, and delete it after seven years
  • Member Enquiries
    We will stop using your personal information when your query is resolved, and delete after two years
  • Partnerships
    We will stop using your personal information once an event has concluded or you have advised you no longer wish to remain on our mailing list; and will be deleted immediately
  • Purchase to Pay
    We will stop using your personal information when the service you receive ends, and delete it after seven years
  • Vehicle Lease Management
    We will stop using your personal information on the lease/hire car has been returned and it will be deleted after seven years for lease vehicles and one year for hire vehicles.

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