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How long will we keep your personal information?

28 November 2018

We will only use your personal information whilst delivering the service to you and to deal with any questions or complaints that we may receive about this unless the law requires us to keep it for a longer period. In practice, this means that your personal information may be retained for the relevant period listed below dependant on our involvement with you:

  • Admission Appeals Panel Recruitment and Coordination
    The team will stop using and delete your information on notification of your resignation or retirement as a Panel Member. 
  • Adult Community Learning
    The team will stop using and delete your information after five years for information not required by the European Skills Fund which requires us to retain information for 30 years
  • Apprenticeship Promotion and Brokerage Hub
    We will stop using your information up to 18 months following registration for the service and delete it two years after we stop using it
  • Child Chaperone Licencing
    We will stop using your information when the licence expires, and your information will be deleted 25 years from the licence expiry date
  • Early Years and Childcare Services
    We will stop using and delete your information after six months
  • Education Access Service
    We will stop using this information when a pupil is returned to mainstream school or leaves alternative education when reaching statutory school leaving age.  Your information will be deleted 25 years from the last action
  • Education Psychology Service
    We will stop using your information when you leave education or when you are 25 years old if you have an Education Health and Care Plan (EHCP). We will delete your information 25 years from your date of birth unless you have an EHCP, in which case it will be deleted 35 years after case closure
  • Essex Education Services (EES)
    Your data will be used for your contract term and kept for a further seven years from the end of your contract then deleted.  For our marketing use you can unsubscribe from service-specific marketing at any time by email or by opting-out from electronic communications.  If you opt-out from general marketing, you will be unsubscribed within one week of the request. If you opt out of receiving general marketing communications we will need to retain your contact details for one year to ensure that we do not continue to send communications to you
  • Employability and Skills Unit
    We will stop using your information once you have reached the age of 20 (or 25 if you have special educational needs).  Your information will then be deleted once you have reached the age of 23 or aged 28 if you have special educational needs.
  • Free Early Education Entitlement (FEEE)
    We will stop using your information when the setting no longer holds a FEEE contract. Your information is deleted 10 years after we stop using it
  • Health and Safety
    We will stop using your data when your case concludes and delete it after five years
  • Information Governance Support (IGS)
    We will stop using your information when you cease using our services and it will be deleted seven years from that date
  • Insurance Services
    We will stop using your personal information when your case concludes, and delete after 10 years
  • Legal Services
    We will stop using your personal information after your case has closed, and it will be retained for 75 years for looked after children, 100 years for adoption cases and 35 years for all other case types then securely deleted
  • Missing Education and Child Employment Service
    We will stop using your information when we are satisfied that we have fulfilled our statutory duties in safeguarding a child's right to an education.  Your information will be deleted 35 years after we stop using it
  • Payroll for Schools
    We will stop using your information after the employee leaves the relevant school, or the school ceases to use our payroll services.  Your information will be deleted seven years after we stop using it 
  • Schools Admissions, Transport and Free School Meals
    We will stop using your information upon completion of the relevant service and it will be deleted 25 years after we stop using it.
  • School Effectiveness Team
    Your information will be deleted three months after we stop using it
  • Research into Health and Wellbeing
    Research information will stop being used after the research project you have been involved in has been completed. Any notes taken (hand written or typed) during consultation sessions will be destroyed. The information will continue to be used in a summarised and anonymised form in any research reports or papers that are published.  The anonymised information in the papers may be of historic interest and may be held in public archives indefinitely
  • Special Educational Needs and Disability advice, support, provision and tribunal
    We will stop using your information when you no longer need our support. Your information will be deleted 35 years after we stop using it, 75 years for Looked After Children, or seven years for financial details 
  • Specialist Teacher and Pre-School Service 
    Your information will be deleted 35 years after we stop using it
  • Statutory Assessment Service
    Your information will be deleted 35 years after we stop using it
  • Statutory Schools Appeal Service
    We will stop using your information once the appeal has been heard.  Your information will be deleted two years for admission cases, six years for paper copies of exclusion cases after we stop using it. Electronic copies are kept until child reaches leaving school age
  • Youth Services
    We will stop using your information when you are no longer receiving services from us and it will be deleted 15 years after we stop using it.
  • Virtual Schools
    We will stop using your information when you are no longer looked after by us or when you turn 18 and it will be deleted 75 years after we stop using it.