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Civil Partnership

25 May 2018

What service is being provided?

Civil partnership registration


What personal data do we need from you?

Information about civil partners:

Name and surname

Date of birth, condition and occupation of the civil partners

Residence at the time of the civil partnership registration



Information about each party's mother and father:

Name, surname and rank or profession



Information about your witnesses:

Name and surname



What sensitive personal data do we need from you?



Who will be using your personal data?

The Data Controller is Essex County Council

The Data Protection Officer for Essex County Council can be contacted at


The General Register Office and Stopford (as a supplier of our systems) are Data Processors supporting this purpose


What will it be used for and what gives us the right to ask for it and use it?

To maintain a register of civil partnerships

Service delivery

Planning and improving registration services

Preventing or detecting of fraud or crime

Research using anonymised personal data.  If we wish to use your identifiable personal data we will seek your permission.


If we cannot use your data ECC would be unable to meet our statutory duties


Our legal basis for using your personal data is:

Under a legal obligation in line with the following legislation:

S2 Civil Partnership Act 2004

Regulation 11 Civil Partnership (Registration Provisions) Regulations 2005


Who else might we share your data with?

Police (Only for the purposes of preventing or detecting crime or fraud)

Children and Families Hub and Essex Social Care Direct (For safeguarding purposes)

Home Office (For immigration and enforcement purposes)


Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?



How long will your data be kept?

Your data is kept indefinitely on the register.


Our use of your data will be subject to the following legal rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data


Visit the following links for more information about Privacy Law, our obligations and your Rights:

The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016


If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:


Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Phone Number0333 013 9824


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:


Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Form
Phone Number0303 123 1113


For our full privacy notice: