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Essex Legal Services Children and Education Services

17 May 2018

What service is being provided?

Essex Legal Services Children and Education Services offers legal advice and support for children and their families.

What personal data do we need from you?

Name and Contact Details

Case File Information

Lifestyle and Social Circumstances

Family Details

Employment and Education Details

Housing Needs

Student and Pupil Records


What 'special types' of personal data do we need from you?

Physical or Mental Health Details

Racial or Ethnic Origin

Offences (including alleged offences)

Religious or other beliefs of a similar nature

Criminal proceedings, outcomes and sentences


Who will be using your personal data?


The Data Controller is Essex County Council


The Data Protection Officer for Essex County Council can be contacted at


What will it be used for and what gives us the right to ask for it and use it?


Service Delivery

Service Improvement

Prevention and detection of crime and fraud

Research – we will only used anonymised data for research purposes, and will only use your personal data for research with your consent


If we cannot use your data we could not provide the statutory functions for the Authority.


Our legal basis for using your personal data is under a legal obligation and is necessary for a task in the public interest.


Our legal basis for using your special personal data is under Social Security and Social Protection (Social Care) and Substantial Public Interest.


Who else might we share your data with?


Department for Education

Youth Offending Service

Education Providers

Children's Social Care


Judicial Agencies (eg Courts)

Other Local Authorities Social Care


Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?




How long will your data be kept?


We will stop using your data after the case is closed.


Your data will be deleted 75 years for looked after children, 100 years for adoption cases and 35 years for any other type of case after we stop using it.


Our use of your data will be subject to the following legal rights:


  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your right to Restrict the use of your personal data


We may also receive personal information about you from others:


This is who is giving us your personal data:


Other Local Authorities


Other statutory Agencies

Members of the Public


This is not a source of personal data open to anyone.


Visit the following links for more information about Privacy Law, our obligations and your Rights:


The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016


If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:


Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Phone Number0333 013 9824


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:


Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Form
Phone Number0303 123 1113


For our full privacy notice: