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Transparency Team

18 May 2018

What service is being provided?

Transparency Team

This service manages requests to access your personal information under Data Protection legislation and requests for information that the council holds under the Freedom of Information Act or Environmental Information Regulation.


What personal data do we need from you?

Name and Contact Details

Family Details          

Employment and Education Details        

Visual images, Personal Appearance and Behaviour  

Licenses or Permits held   

Date of Birth 


Who will be using your personal data?

The Data Controller is Essex County Council


The Data Protection Officer for Essex County Council can be contacted at


What will it be used for and what gives us the right to ask for it and use it?

Service Delivery

Service Planning/Improvement

Prevent or detection of crime or fraud


If we cannot use your data we will be unable to complete your request for information.


Our legal basis for using your personal data is under a legal obligation.


Our legal basis for using your special personal data is “Substantial public interest".


Who else might we share your data with?

We may need to seek permission from the following agencies, who may have provided us with data held in your records

NHS Agencies (GPs, Hospitals, Ambulance, Health Visitor, Child and Adolescent Mental Health Service)

Education Providers




Child Protection Agencies

Children's Safeguarding Boards

Adult Safeguarding Boards

Multi Agency Risk Assessment Conference (MARAC)

Multi Agency Public Protection Arrangements (MAPPA)

Information Commissioners Office

Local Government Ombudsman

Government Agencies (Department of Health, Department of Work and Pensions, Home Office)

Children's Legal Centres (CLC)

HM Prison Services

Independent Fostering Agencies

Translation Services


*please note that this information will only be shared either with explicit consent from you, or if there is information held on our files from the above


Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?



How long will your data be kept?

We will keep your data for 5 years after we have completed your request for information.


Our use of your data will be subject to the following legal rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to Restrict our processing of your personal data


We may also receive personal information about you from others:

This is who is giving us your personal data:

We will gather your personal data from other Essex County Council departments 


This is a source of personal data open to anyone



Visit the following links for more information about Privacy Law, our obligations and your Rights:


The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016


If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:


Postal AddressData Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH
Phone Number0333 013 9824


If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:


Postal AddressInformation Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Online Form
Phone Number0303 123 1113


For our full privacy notice: