Privacy: Homes for Ukraine

This privacy notice covers data collected for the purposes of delivering support to the Homes for Ukraine scheme.

What personal information do we hold?

Sponsor data

• Name
• Address
• Date of Birth
• Email address
• Telephone/mobile number
• Details of property (number of bedrooms etc)
• Safeguarding checks outcomes/flags
• Immigration status of Sponsor
• Above details on individuals living in the same household as the sponsor (or a recommended sponsor)
• Above details on individuals recommended as a sponsor by another data subject providing an offer of help via DLUHC

Applicant data

• Name
• Age
• Date of Birth
• Sex
• Email address
• Telephone number
• Nationality
• Potential family members
• Passport number (and related details)
• Address Main applicant will be staying at if not with the Sponsor

How will your information be used?

Data received will be used to conduct suitability checks including:

• Pre-arrival and post-arrival checks
• Accommodation checks
• Address validation checks
• Disclosure and Barring Service (DBS) checks
• Any other checks required to assess sponsor suitability

Who will we share this information with?

Information will be shared with our internal departments, including:

• Adult Social Care
• Children's Services
Information will also be shared with:
• District, Borough and City Councils
• Department for Levelling Up, Housing and Communities
• Disclosure and Barring Service
• Home Office
• Any other agencies as required for, and compatible with, the purpose described in this privacy notice

Any sharing of personal data is always done:

• on case-by-case basis
• using the minimum personal data necessary
• with the appropriate security controls in place
• in line with legislation

We may use the information we hold about you to assist in the detection and prevention of crime or fraud. We may also share this information with other bodies that inspect and manage public funds.
How long will we keep this information for?

In accordance with the principle of data minimisation and as instructed by the Department for Levelling Up, Housing and Communities (DLUHC), we shall delete relevant personal data as required by the records retention schedules and within 2 years of the closure of the scheme unless DLUHC and the Home Office identifies that its continued retention is unnecessary before that point.

What is the legal basis for this?

Our lawful basis for processing the data is that it is part of our public task and official authority, under the Care Act 2014, Childrens Act 1989 and Immigration and Asylum Act 1999.

Where checks require the processing of special category data this will be necessary for reasons of substantial public interest (DPA 2018 Sch 1 Part 2 18 – safeguarding of children and of individuals at risk).

How to contact us

If you have any concerns about the use of your data, please see each of the services own individual privacy notice or contact us using the details below:

Email: DPO@essex.gov.uk

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