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Local authority use of personal data

13 March 2015

How Essex County Council uses personal pupil data

Essex County Council uses information about children for whom it provides services to enable it to carry out specific statutory functions for which it is responsible, such as support for any special educational needs that a child may have.
It also uses this information to derive statistics to inform decisions on, for example, the funding of schools and to quality assure the performance of schools and set targets for them. The statistics are used in such a way that individual children cannot be identified. Aggregated data derived from individual pupil records is also used to respond to Freedom of Information requests but, again, no individual pupils can be identified from any information provided.

Clinical Commissioning Groups (CCG)

Essex County Council provides local Clinical Commissioning Groups of the National Health Service with details of pupils’ names, addresses and schools attended in order to facilitate vaccination programmes, screening programmes (e.g. vision and hearing) and the National Child Measurement programme.

Youth Support Services for Young People

Schools are legally required to pass on the name, address and date of birth of students aged 13 and over to Essex County Council. This is to ensure appropriate learning provision and relevant services are delivered to young people, post 13 and 16, across the county.
In Year 11, students will receive a Fair Processing letter informing them of how their data will be used. The purpose of this data sharing process is to ensure there are sufficient post 16 learning and training opportunities available for all young people. This includes full time education, apprenticeships and national citizenship programmes. For more information please visit

The Troubled Families Programme

The Troubled Families Programme is the Government's national initiative to turn around the lives of 120,000 multi need families by 2015. Essex County Council uses attendance and exclusion data collected from schools to assist with the identification and subsequent monitoring of children or young people in families who meet the criteria of a Troubled Family. Those families (including children or young people) meeting the criteria will be offered a variety of services and support according to their individual needs.
Essex County Council handles information in accordance with the Freedom of Information Act 2000 and the Data Protection Act 1998, and is the data controller for the purposes of the Data Protection Act 1998.
Essex County Council will not share personal information with anyone outside the Council without consent, unless required to do so by law in delivering our statutory functions, for example:
  • Where there are concerns about the safety of a child or young person
  • The Crime and Disorder Act 1998 allows information to be shared when there is a reason to believe that sharing information may prevent or detect a crime.